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HiTech Financial Accounting Software


Making Voucher Entries

Vouchers : Creating, Making Voucher Entry, Transactions Module

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Vouchers : Creating; Making Voucher Entry; Transactions Module - HiTech Financial Accounting Software menu command Vouchers : Creating, Making Voucher Entry, Transactions Module - HiTech Group: Accounting software, business management software, Security Industry accounting software, Alarm dealer accounting software, systems integrator accounting software, AlarmKey software and job cost software, accounting software for hotels, hospitals. HiTech - Business Accounting Software, Invoicing, Inventory Control Software, HiTech - Business Accounting Software. HiTech is a premium Business Accounting Software providing comprehensive computerized accounting for any kind of entity. - HiTech Group: Accounting software, business management software, Security Industry accounting software, Alarm dealer accounting software, systems integrator accounting software, AlarmKey software and job cost software, accounting software for hotels, hospitals. HiTech - Business Accounting Software, Invoicing, Inventory Control Software, HiTech - Business Accounting Software. HiTech is a premium Business Accounting Software providing comprehensive computerized accounting for any kind of entity.

To make voucher entries give Menu Command Voucher Entry . Voucher Entry window will be displayed. All six types of voucher can be made namely : Payment, Receipt, Journal, Contra, Sales & Purchase vouchers. By default Receipt Voucher is displayed. To select any other type of voucher click the appropriate option button. When Receipt or Payment Voucher is selected then the Payment Mode frame is also displayed.

By default the next available voucher number will be selected according to the type of the voucher and voucher date will be last entry date and not the current system date. You can change it to your desire. In the voucher grid there are four columns : Debit A/C, Credit A/C, Debit Amount Rs. & Credit Amount Rs. Appropriate entries in all four columns must be made for correct posting in ledger. If there are more then one account head to be debited or credited then all of them should be entered on appropriate side.

To select accounts heads there are three different methods. First bring the appropriate cell in the grid ( Debit A/C or Credit A/C ) by clicking with mouse or by using tab and cursor keys. When the cursor is on the appropriate cell then press command button Find A/C . The list of accounts will be displayed. You can select appropriate account head from the list by typing its name when the grid is in focus or by using mouse or cursor keys. Press command button OK . The selected account head will be entered in the cell of the voucher grid. To select account head without displaying the list type the first distinguishing part of the account head name or the account code in the cell of the voucher grid. When you move to next cell by using cursor keys then the full account name will be filled in the cell. If no matching account head is found then the account head list will be displayed by itself for you to select the correct account head. Press enter if you want to enter another account head in the same column. Another row will be added in the voucher grid. When you have finished entering the account heads then enter the appropriate amounts in the debit and credit columns. The totals of debit and credit amounts should be equal. If they are not then a message saying "Entry Incorrect or not balanced." will be displayed. Check your entries for any mistakes.

While making Receipt Voucher, cash by default comes on Debit A/C. You can change it into Bank account if you like. And if you try to enter cash or bank account in Credit A/C it will display the message "The cash or bank account for Receipt voucher can be made in Debit A/C. Similarly while making Payment voucher, cash by default comes on Credit A/C and you can't enter cash or bank account in Debit A/C.

If any transaction by cheque is made then press option button Cheque . Cheque (x) Check box will be enabled only when any one of Debit or Credit account is a bank account i.e if Debit or Credit account are not bank account then Cheque check box will be disable. Cheque details frame will be displayed on clicking the cheque box and by default the amount grid have entry same as the entry you have made in Debit Rs or Credit Rs box. Cheque date, number, amount and bank name can be entered here. If you want the cheque details to appear automatically in the narration then click check box Add Narration . To close the cheque details frame press Close . Once you close this frame the cheque details will appear in the narration if add narration check box was checked.

To add more in the narration type in the text box provided for narrations. You can also select a narration from the narrations which are already set up. To do so display the appropriate narration in the Narration Select / Setup Frame by using the associated data control. When the narration you want is displayed here then press command button Select . This narration will be added to whatever is entered in the narration text box. For sales and purchase vouchers bill no., date and Party tax no.

When you have finished making entries then press command button New on the Memo Command Button Group / Panel to save this voucher and go on to make new voucher. You will asked whether you want to save the voucher. Answer Yes if you want to do so. The voucher will be saved and new voucher will be displayed. If you want to make no more vouchers press command button CLOSE . You will be asked if you want to save the voucher. After your response the voucher entry window will close and you will return to main program window.

At the bottom of the window there is shortcut panel. It contains list of functions keys to facilitates faster entry faster. On pressing various function keys the facilities we get are as follows. These commands can also be issued through the panel.
F2 : Select A/C. Instead of clicking on command button Find A/C we can directly display the list of account by pressing this function key.
F3 : Show the summary of accounts filled in the current voucher.
F4 : New Voucher. In spite of clicking on command button New Voucher we can directly display the window for editing New Voucher by pressing this function key. And you can close this window directly by pressing function key F10 : Close Voucher Entry.
F5 : Switch to Edit mode or to Add Mode.
F6 : Print the current voucher.
F7 : Delete the current voucher.
F9 : Show the list of existing vouchers. Works only in Edit Mode.
F12 : Popup the Calculator.
By pressing Ctrl key along with the alphabet R,P,J C, S or U we can switch directly to any one of the six voucher types Receipt, Payment, Journal, Contra, Sales or Purchase respectively.
Ctrl + N button will scroll the narrations in Narration Select / Setup in window at left bottom corner.
Ctrl + G button will insert the selected narration in field i.e window titled Narration.
Ctrl + L button will set up a new selected narration.

All vouchers when they are saved are posted in the ledger automatically if the Post Ledger Automatically check box is checked in the invoicing preference setup.

As long as the voucher entry window is displayed you can do nothing else but making the voucher entry. The main menu will become accessible only when you close the voucher entry window.

To print the voucher please refer to : Printing Using HiTech Print Engine

Please also see the following related topics :

Setting up Narration

Accounts module is the central module of the program which receives data from all other modules to give you the final reports about your business at the touch of a button. The whole process of keeping the accounts is highly simplified for the user. All updations in accounts are made automatically. The sales, purchase, returns and other transactions are entered in the account once invoices / memos are made. The changes in vouchers, bills, memos can be made any time and the changes are made in account books automatically. All the entries in ledger can be reposted in the ledger after deleting the ledger, if the need ever arises.

Customer and supplier account heads are set up automatically when the first transaction is made. Other account heads can be created separately under one of the following categories : Asset, Liability, Income, Expenditure. Account heads can be grouped together using control accounts.

The voucher entry system is very efficient where all types of voucher can be entered from one single entry form. Narrations are included automatically if payment against purchase or receipt against sales is made along with the Amt, Nos. of invoices. Also any numbers of narrations can be set up separately.

The module produces Cash Book, Bank Book, Journal, Ledger, Trial Balance, Trading and Profit & Loss account and Balance Sheet. The closing of financial year automatically carry forward all the balances along with the profit and loss. The account heads, customer, products and supplier information is also carried forward to new year automatically. All data of previous year remains intact. You can review the sales, purchase or any other information of previous year even after closing the year.


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Samples of Foreign / Native Languages Display and Printing

HiTech Software work with English version of Windows OS including Windows 10/8/7/2000/XP. You can get the software customized for printing or displaying any other Windows or UTF code supported foreign or native language. Please see samples below for your language. If your language sample can not be seen below please ask us to check its UTF-8 (8 bit Unicode Transformation Format) compatibility.
We create custom software for foreign language invoice printing. Contact us for details.

हामी विदेशी भाषा चलानी मुद्रण लागि अनुकूल सफ्टवेयर सिर्जना गर्नुहोस्। विवरण लागि हामीलाई सम्पर्क गर्नुहोस्।

Ons skep persoonlike sagteware vir die druk van vreemde taal faktuur. Kontak ons ​​vir meer inligting. نخلق برامج مخصصة للغة أجنبية طباعة الفاتورة. اتصل بنا للحصول على التفاصيل.
Tunaunda programu ya desturi kwa uchapishaji wa ankara ya lugha ya kigeni. Wasiliana nasi kwa maelezo. ما نرم افزار سفارشی برای چاپ فاکتور خارجی زبان را ایجاد می کنیم. برای اطلاعات بیشتر با ما تماس بگیرید.
Urang nyieun software custom pikeun basa asing percetakan invoice. Contact us keur rinci. हम विदेशी भाषा चालान छपाई के लिए कस्टम सॉफ्टवेयर बनाते हैं। विवरण के लिए हमसे संपर्क करें।
Mun kirkiro al'ada software ga kasashen waje harshen daftari bugu. Saduwa da mu ga cikakken bayani. અમે વિદેશી ભાષા ઇન્વોઇસ પ્રિન્ટીંગ માટે વૈવિધ્યપૂર્ણ સોફ્ટવેર બનાવો. વિગતો માટે અમારો સંપર્ક કરો
A ṣẹda aṣa software fun ajeji ede risiti titẹ sita. Kan si wa fun awọn alaye. ਅਸੀਂ ਵਿਦੇਸ਼ੀ ਭਾਸ਼ਾ ਇਨਵੌਇਸ ਪ੍ਰਿੰਟਿੰਗ ਲਈ ਕਸਟਮ ਸੌਫਟਵੇਅਰ ਬਣਾਉਂਦੇ ਹਾਂ. ਵੇਰਵੇ ਲਈ ਸਾਡੇ ਨਾਲ ਸੰਪਰਕ ਕਰੋ
Anyị mepụtara omenala software maka asụsụ ala ọzọ akwụkwọ ọnụahịa obibi akwụkwọ. Kpọtụrụ anyị maka nkọwa. आम्ही विदेशी भाषा चलन मुद्रणसाठी सानुकूल सॉफ्टवेअर तयार करतो. तपशीलासाठी आमच्याशी संपर्क साधा.
Мы создаем специальное программное обеспечение для печати счетов на иностранных языках. Свяжитесь с нами для получения более подробной информации. আমরা বিদেশী ভাষা চালনা মুদ্রণ জন্য কাস্টম সফ্টওয়্যার তৈরি। বিস্তারিত জানার জন্য আমাদের সাথে যোগাযোগ করুন।
Nous créons un logiciel personnalisé pour l'impression de facture en langue étrangère. Contactez-nous pour plus de détails. اسان ڌارين ٻوليء جي انوائس پرنٽ ڪرڻ لاء ڪسٽم سافٽويئر ٺاهيون ٿا. اسان جي تفصيل جي تفصيل لاء.
Creamos software de encargo para la impresión de la factura del idioma extranjero. Contáctenos para más detalles. موږ د بهرنیو ژبې انوګو چاپ لپاره د ګمرک کمپیوټر جوړ کړو. د معلوماتو لپاره موږ سره اړیکه ونیسئ.
Wir erstellen eine kundenspezifische Software für den Fremdsprachenrechnungsdruck. Kontaktieren Sie uns für Details.   మేము విదేశీ భాష ఇన్వాయిస్ ముద్రణ కోసం అనుకూల సాఫ్ట్వేర్ను రూపొందిస్తాము. వివరాల కోసం మమ్మల్ని సంప్రదించండి.
Δημιουργούμε προσαρμοσμένο λογισμικό για εκτύπωση τιμολογίων σε ξένη γλώσσα. Επικοινωνήστε μαζί μας για λεπτομέρειες. ವಿದೇಶಿ ಭಾಷೆ ಇನ್ವಾಯ್ಸ್ ಮುದ್ರಣಕ್ಕಾಗಿ ನಾವು ಕಸ್ಟಮ್ ಸಾಫ್ಟ್ವೇರ್ ಅನ್ನು ರಚಿಸುತ್ತೇವೆ. ವಿವರಗಳಿಗಾಗಿ ಸಂಪರ್ಕಿಸಿ.
ہم غیر ملکی زبان انوائس پرنٹنگ کے لئے اپنی مرضی کے مطابق سافٹ ویئر تیار کرتے ہیں. تفصیلات کے لئے ہم سے رابطہ کریں. நாங்கள் வெளிநாட்டு மொழி விலைப்பட்டியல் அச்சிடுவதற்கு தனித்துவ மென்பொருளை உருவாக்குகிறோம். விவரங்களை அறியவும்.
私たちは、外国語の請求書印刷のためのカスタムソフトウェアを作成します。詳細はお問い合わせください。   Nos mos partum linguam alienam cautionem software for printing. Details tellus venenatis.
אנו יוצרים תוכנה מותאמת אישית עבור הדפסה חשבונית בשפה זרה. צור קשר לקבלת פרטים.   Yabancı dil fatura baskısı için özel yazılımlar hazırlıyoruz. Ayrıntılar için bizimle iletişime geçin.
我们为外语发票打印创建定制软件。联系我们了解详情。 우리는 외국어 송장 인쇄용 맞춤 소프트웨어를 제작합니다. 자세한 내용은 당사에 문의하십시오.
 





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Note for International VAT USers and GST Users in India

HiTech Accounting and Billing Software for various business segment accounting and inventory control software are VAT Enabled and  India GST (CGST / SGST) Enabled. There are two distinct versions of the software, VAT Version or GST Version, that you have to select at the time of the download of the software. 
VAT (Value Added Tax) is effective in more than 125 countries now other than India. VAT was made effective in India in 2008 complying with International Accounting Conventions adapted by 140 or more countries regarding taxation for trade and services.
GST has been Effetive in India in place of VAT. As we have to comply with VAT for sale of software in other 125 or more countries, we have now released newer seperate latest version of our software when extensive Field trials of GST in Accounting, CA feedback compiled on real tax returns is completed. GST features comprising of CGST/SGST, Input Tax Credit and HSN codes for Products are included in the basic framework for the Indian GST version of the off-the-shelf accounting software. VAT version will continue to use VAT Input, VAT Output and VAT codes for Products as per the international norms.

Many business use services of Tax Consultants and Chartered Accountants for filing the Tax Return and the tax return of the software is not used. To assist such activity you can export all reports from the software to MS Excel or MS Word and submit it to your tax adviser for finacial figures for the business . The software will perform all Inventory Control, Vouchers, Nominal Ledger Accounts along with Working/Trading and Profit & Loss account that will give you all figures ready for export for filing Tax Return. As soon as you are sure about the changes you want in the visual interface and printing regarding your GST requirements we will modify the software software as per your GST requirements. To get any of the off-the-shelf software modified for visual interface and printing please Contact Us Now. We will carry out all required customization for GST as per your requirements in the existing software in professional and timely manner .

For any required customization as per GST in any of the off-the-shelf software, please contact us now. We will carry out required customization for GST as per your requirements in the existing software at nominal additional charges. Give us details of required customization for a man-hour or work estimate.

For official reference to GST refer to following links:

GST (Goods and Service Tax)

Circular by Central Board of Excise and Customs (CBEC), Department of Revenue, Ministry of Finance, Government of India. Finance Act 2016 of Government of India
HSN codes for Goods and Service Tax (GST) in India
Central Board of Excise and Customs - HSN Codes

Circular by CBEC, Government of India - About HSN Codes.
  • Under GST, the majority of dealers will need to adopt two-, four-, or eight-digit HSN codes for their commodities, depending on their turnover the year prior.
  • Dealers with turnover of less than Rupees 1.5 crores WILL NOT BE required to adopt HSN codes for their commodities.
  • Dealers with turnover between Rupees 1.5 crores and Rupees 5 crores shall be required to use two (2) digit HSN codes for their commodities.
  • Dealers with turnover equal to Rupees 5 crores and above shall be required to use four (4) digit HSN codes for their commodities.
  • In the case of imports/exports, HSN codes of eight (8) digits shall be compulsory, as GST has to be compatible with international standards and practices.

Central Goods and Services Tax (CGST) Rules, 2017
Draft Goverment Approved Format Under Goods and Services Tax - Invoice Rules


What is GST Compliant Business? What are the specific mandatory fields in an GST compliant invoice? Why the invoice an important financial instrument? What are Registered and Un-Registered Dealers? There is a lot for your business to catch up on those links along with online tax filing and registration for trading. Give us the details of required work you want in the off-the-shelf VAT accounting system and we shall make it GST compliant invoicing and accounting for your business at nominal additional charges. Cheers. Happy Accounting. 

If you want to know the details of for making VAT/CST system compliant to GST system: Standard rate of $15 per man hour shall be applicable for making any of off-the-shelf VAT based accounting software systems into CGST/SGST Compliant Accounting. Give the details of customization required in any of our off-the-shelf VAT accounting systems made for various business to get a quote of additional charges. See demo of software on website. See official Indian Government CGST/SGST Specification on the panel above here.

Click for more information on Value Added Tax (VAT).

Free Download of Full Featured Software - Try Full Featured Software Before Order - Time Limited 30 days Full Featured Version of these software are available for download from our website www.freeaccounting.in. HiTech Billing, Accounting Software Off-the-Shelf versions are available for Business, Traders, Industry, Hospital, Hotel, Petrol Pump, Medical Store & Distributor, Automobile or Motorcycle Dealers, Newspaper or Magazine Publishers, VAT Accounting & Billing and Commodity Brokers.



         



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Created: Friday, 6-December-2019
 
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