HiTech Financial Accounting Software System is designed to work with multi companies where the data of each financial year for each company is stored in separate directories on the hard disk. A new directory is created having less than or equal to eight letters from each word of the company name. All the financial years are stored in sub directories in this directory. So a company named HiTech Computer Services will have following directory for data files of financial year 1999-2000 : \Program Files\Program Directory\HCS\1999-00. In the sub directory 'Program Directory' the program files and base data files are installed. The name this directory is the same as the name of the program. Files and their locations are automatically dealt with within the program once you setup your company. The name of the company is used to create the directory for data files, hence the name of the company can not be changed without changing the directory name.
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To add new company give Menu Command Setup
. The various data field of the company record will become empty so that you can enter a new record. The various details about the company like Name, Address etc. can be typed in the text boxes which are labeled accordingly. These data fields or text boxes are bound to the Data Control linked to company information database. As you will click one of the four buttons on the data control you will see the text displayed in the bound text boxes change accordingly. Now you can start typing the appropriate information in the text boxes. To move from one text box / field to another use Tab and Shift Tab keys on the keyboard or use mouse. All company name should be unique and less than or equal to eight words. It is required because the name of new directory is made up using the name of the company. No two same names of the companies are allowed because the name will be used to create directories. This directory name is made up automatically. DO NOT CHANGE IT. The next few lines are for entering the address. A long address can be given in two address lines. You can also give the information like phone, fax in the space provided in the text boxes provided. Various other details about the customer like CST No. / ST No. / DL No. and transport and bankers can also be given. The opening financial year must be shown for the company. You must enter the starting and ending date of the financial year. According to this financial year the data is orderly arranged in another sub directory.
The printer fonts for printing the header or name of the company can be specified. The standard fornt size is 18 but if your company name is loang and there is not enough room for printing it on invoice memo etc. then you can specify a smaller font size for the company name. You can enter a font size in the text box for font size and the sample will change according to the font size.
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The complete HiTech Financial Accounting Software System can be access by multi users and protected by password facility for each user. Each company should have a unique System Administrator. All of these users can have different program access as defined by system administrator. To enable / disable the user passwords check the option marked. Check option Allow Screen Saver
to enable the screen saver. The screen saver (Graphical Analog Clock) takes over after certain period of inactivity of mouse and keyboard. You can set the screen saver options by right clicking the mouse button when the Graphical Analog Clock is running. If you check options Sound Enabled
then you can hear the sound through your multimedia speaker. The program will also start with music which can be stooped using Pause / Break Key. If you check the option Save position and state of windows
then the size and position of each window will be remembered. You can set these values to default by clicking the command button below.
Full Version Only
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Not Available in Compact Version of the software
You can define different users and profiles for each company.
If you want you can turn on the option of key floppy verification so that the program ask for key floppy before starting. Remember to create a key floppy before turning on this option! You can enable the color scheme of your choice for each of the company you set up. You can define colour schemes and enable them for the company using the menu command Set Program Colors
Define your currency in the fields marked Currency Name (Rupees, Dollars etc.) Currency Symbol (Rs., $ etc.). This value will be used in the reports displayed or printed.
The default date format for your computer is set in Windows Control Panel
under Regional Settings
tab. You can also set the date format to be used in the program in this company setting tab by using the date elements format combos given in the frame marked Date Format.
You have to select a sample date format you want to use by specifying the values for a given date. This date format shall be used everywhere within the program.
When you have finished entering the record then you can press command button Set Files and Dir
. To return to Company Window press command button End Setup
Close the window and restart the program to open the newly created company.
If you have setup a company using Express Setup then you can edit its details here in this window. Just move the data control to the name of the company and edit the information. The name of the company can not be changed. For more details about using Express Setup please see the topic : Express Setup of Company
Accounting Software with Source Code - Click to find complete details
Off-the-shelf software solutions for various segments like Business, Trading, Industry, Hotel, Hospital, Medical Store, Petrol Pump, Automobile dealer, Newspaper, Commodity Broker & VAT Accounting. Customization available at nominal additional cost.
ERP Accounting, Billing, Inventory Control Software