Sanctions Of Loans And Advances , Employee Module, Employee Record
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To Sanction new loans and advances to the employees, select the option Sanction Loans and Advances
from the employees menu. A window will be displayed which performs sanctioning of loans and advances, details of loans and advances and the recovery of loans.
Before starting let us discuss the basic difference between a loan and an advance. Loan is the amount given to someone and is recovered from him in installments, where as advance is the amount given to someone and is recovered from him by deducting that amount from his next months salary.
On the left hand side of the window the list of all employees is displayed and on its top there is a data control box which when scrolled displays employee information in General
panel to whom loans and advances are sanctioned.
Whenever new loans or advances is to be issued, click the button New Loans/Advances
which is then replaced by the button Update Entry..
. From the list of employees select the employee by clicking his name. The control tab General
is active by default, in this the employee's name, Adv./Loan#
and whether he is permanent or casual will be displayed and also his designation and department. You will have to enter the sanction date and one of the option either loan or advance as per the case.
Now select the control tab Pay
by clicking it by mouse or using the Tab key of the key board. Under the Payment
panel, select the option Paid Cash
if the loan or advance is issued in cash and select the option Cheque
if the loan or advance is issued by cheque and enter the cheque number. Enter the amount issued against Amount
and authorized by against Authorized by
, enter nothing against Voucher no.
Now select the Repay
tab by clicking it by mouse or using the Tab key of the key board, if the employee is being issued advance the Advance
panel will be active and you will have to enter the date on which the amount is to be deducted from his salary. The Loan
panel will be active if the employee is issued loan, enter number of installments against No. of installments
, the installment amount will be displayed against Installment amount
, enter the first due date against First Inst Due
After all the information is entered, click the button Update Entry
a dialogue box will be displayed to confirm saving if you click Yes,
the transaction will be posted in ledger and the information such as L/A no., voucher no. etc. will be displayed.
The control tabs Schedule
are automatic and display status of loans and advances of the employee. When the recovery is complete the Recovery Done
box is checked automatically.
The lower half panel is for viewing the details of loans and advances of employees. The detail comprises of name of employee, Installment amt, loan/advance, amt recovered, balance etc. If you click Operating Loan
the information of those employees will be shown from whom the amount is not recovered and if you click Cleared
the information of all employees from whom the recovery is done is displayed. If you check Permanent
the above mentioned list of only permanent employees will be displayed and if Casual
is checked list of casual employees will be displayed and if both are checked the list will be combination of both employees.
You can maximize the detail list by clicking on the button which is displayed second from the right corner. If you want to change it to its original size, click on the button which is displayed on the right corner.
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