HiTech Financial Accounting Software

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Making Employees' Payment and Payslips

Making Employees' Payment And Payslips , Employee Module, Employee Record

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After making the monthly salary statement, you can proceed further to prepare the pay slips, to do this select option Make Employees' Payslip under the menu option Employees .

A window will be displayed showing the list of employees in the middle, you can categories the list by ticking either of the two checkboxes if you mark the checkbox Permanent list of permanent employees will be displayed, if you mark the check box Casual list of casual employees will be displayed or if both are marked list of all employees will be displayed as by default. You can select the month of the year from the second frame which consists of list of 12 month.

To make the pay slip of selected employees from the list, you can click against the employee name and press the Insert key of the keyboard, by this action you will see the employee name under the selected employee list on the right panel. The another way to do the same operation is click the button Add All this will cause the whole list of employee name to be copied and from here you can delete unwanted employee names, for this click against name and press the Delete key of the keyboard.

Once the list of employees is ready, select the month for which pay slip is to made. On the left hand side there is a scroll down list, listing month and year, you can reach to the desired month with the help of scroll bar and can easily select the month with a mouse click.

Click the button List of the Selected employee panel. The list of employees with Name and other information such as Desgn, Dept, Total Days, OT hrs, OT Amt, Balance, HRA, Conveyance, other additions and there total then deduction like Salary Adv, Loan, ESI, EPF, Net to Pay, Cash / Cheque#, Voucher no., Voucher date etc will be displayed in the lower frame. This is the monthly salary statement.

If you want to delete monthly salary statement of a month then for this click Delete button, Edit button can be used to edit a record and Save button is used to save the monthly salary statement of selected month.

You can click on Make Payment button to make the payments. A new window will be displayed with the information such as, no. of employees paid, no. of cash payments and cheque payments, total cash amt, total cheque amount, total amount, employer's ESI, employer's EPF etc and various accounts, if the default accounts are not existing then it is required to create or select different accounts. Enter the details of the cheque. Click the button Make Payment/Post , this will display a window showing no. of vouchers created for the above mentioned fields, to return back to the main window click the Close button.

To print the payslips click button Payslip it will be replaced by Close Payslip button and it will show the pay slip of all the employees who were selected, to close it select the close payslip button. Delete Voucher button is used to delete the voucher and the corresponding ledger entries will be deleted and the Delete button is used to delete the monthly salary statement for that month. Click Edit to edit any field of the record.

You can maximize the detail list by clicking on the button which is displayed second from the right corner. If you want to change it to its original size, click on the button which is displayed on the right corner.

To print click on the button which is displayed third from the top right corner. For more help refer : Print Using HiTech Print Engine

To close the window, select Close button.

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