Printing Of Cheques, Cheque Printing, Accounts Module
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To print cheques from the database or by making direct entry give Menu Command Cheque Printing
. A window will be displayed. with four tabs marked with their function.
The first tab is marked How to Setup
and it shows how to setup printing on a cheque. The following information is printed on the cheque: Cheque date, Pay to name, amount in figures and amount in words. You have to measure left and top or X and Y axis points for these four elements. To see how this is done press command button marked Next
showing these four elements and their positions to be recorded for printing.
You have to measure the distances marked on the cheque as a x and y point. Take a mm (millimeter) scale and on the leaf of cheque mark these four elements' stating point. After that measure the distance from left or X position and distance from top that is Y position of each element. It is clearly shown in the four images of How to Setup tab.
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The second tab is marked Setup
and it shows printing setup for a cheque of the selected bank account. First select the bank account for which you are setting up the cheque. Select the bank account from the drop down combo. Its setup record shall be displayed in the data grid shown below.
In the data grid type the x and y position of the four points. You can print the date on the cheque in either DD/MM/YYYY format or in D D M M Y Y format in boxes. Select the date format and for date printed in boxes you have to specify some additional x positions. When you have typed all data in the data grid then move the cursor to data record below and previous data record shall be saved automatically.
If you have more than one bank account and their cheques differ in layout then you must specify the cheque printing setup for the other bank accounts too. If the cheques are same then you can copy the setup values for another bank account.
Cheque setup must be defines for all bank accounts. Once you have defined the cheque you can print the cheques for that bank account on your preprinted cheque stationary.
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To print cheques press tab marked Print Cheques
. The cheques can be printed in two ways. Normal cheques can be printed by specifying the four elements and by printing on blank cheque. The cheque values can also be fetched from the database from the payment voucher made for that bank.
To print normal cheque press option button Normal Cheque
. Type values in Pay To name,selct bank account name from drop down list. Specify Ceque Number, date and cheque amount. You have to specify the Cheque Number. Once all information is filled and the printer is ready then press command button marked Print
to print the cheque.
To get cheque details from database first select the option button marked Cheque from Database. The frame for party name and voucher number selection shall be enabled. Here first select the party name from the drop down combo. Here only those names will show that have a bank payment voucher made. After selecting the party name select the voucher number. When you select the voucher number all information about the cheque shall be automatically filled in the fields. You have to specify the Cheque Number. Once all information is filled and the printer is ready then press command button marked Print
to print the cheque.
All printed cheques are save in database and can be viewed later.
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To view the printed cheques press the tab marked List of Printed Cheques. Here in the data grid all the printed cheques are listed along with the date of printing.
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